Senior Executive, Executive Office
Date: 26 Jul 2026
Location: Kuala Lumpur, MY
Company: hrdcorp
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POSITION DETAILS |
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Position Title |
Senior Executive |
Report To |
Chief Executive
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Unit |
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Division |
Corporate |
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Department |
Executive Office |
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JOB PURPOSE & OVERVIEW |
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Provide high-level executive and operational support to the divisional management by managing reporting, scheduling, and correspondence, while serving as a key liaison for internal and external engagements. The role ensures accurate preparation of reports, proposals, and communication materials, upholds confidentiality, and facilitates effective coordination between the C-suite, employees, and stakeholders to advance divisional strategies and organisational priorities.
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KEY ACCOUNTABILITIES |
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1. |
Progress & Deliverables Manage and track divisional tasks and projects, acting as a traffic controller through proactive identification and resolution of bottlenecks or delays to ensure timely completion of initiatives and alignment with deadlines, thus maintaining operational efficiency and ensuring project milestones are met.
Closely collaborate with stakeholders and departmental teams to monitor progress, make necessary adjustments, and provide regular updates to management for timely task execution and avoiding delays in the completion of projects.
Deliver complex analyses of relevant data; identify key trends and contribute to the creation of divisional insights that enable the diagnosis of business issues, enhancement of process and operations, and/or improvement of business performance.
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2. |
Budget & Project Management Manage and coordinate the divisional budget by preparing, monitoring, and analysing financial data to ensure alignment with strategic objectives and organisational priorities.
Act as the divisional focal and manage organisation wide project or initiatives e.g. Standard Operating Procedure (SOP), risk register, Business Continuity Management (BCM), Anti-bribery Management System (ABMS), compliance/ISO/audit exercises etc.
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3. |
Tracking & Reporting Prepare and deliver reports and presentations for senior leadership and board meetings, maintaining accuracy and consistency to effectively convey divisional strategies and initiatives.
Prepare and draft proposal materials, papers, and memos with precision and attention to detail to achieve intended outcomes.
Collaborate closely with the C-suite and team members to refine reports, content, and proposal papers to ensure alignment with organisational objectives and messaging consistency.
Maintain and handle confidential and sensitive information with the utmost discretion and professionalism regarding divisional matters, employee information, and organisational strategies.
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Liaison for Engagement Activities Serve as a liaison between the C-suite and other departments, as well as external stakeholders to facilitate communication and collaboration on initiatives related to HRD Corp programmes, events, and relevant activities.
Participate in any engagement activities that concern the division, such as industry conferences, networking events, and professional associations, to stay connected with industry trends and best practices.
Craft compelling communication materials and papers, such as reports, presentations, and talking points, for C-suite's engagements with internal and external stakeholders.
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Schedule & Correspondence Management Efficiently manage the management's schedule, including scheduling meetings, appointments, and events, while ensuring alignment with organisational priorities.
Handle all correspondence on behalf of the divisional management, including emails, phone calls, and written communications, with professionalism, timeliness, and confidentiality.
Anticipate scheduling conflicts and prioritise incoming communications, flagging urgent matters for the management’s attention, and maintaining discretion with sensitive information.
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GENERIC ACCOUNTABILITIES |
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6. |
MINDSET, BEHAVIOUR AND CULTURE Promote a positive mindset and behaviour, shaping a work culture that values personal integrity and drives high performance. Use practical tools and methods to emphasise ethics, customer focus, and commitment.
Foster personal growth and business excellence by embracing PSMB’s Core Values (P.I.L.L.A.R.S - Passion, Integrity, Leadership, Loyalty, Agility, Responsiveness). Ready to take on extra tasks as needed and willing to go above and beyond.
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7. |
CAPABILITY DEVELOPMENT Drive self-development of talent, skills and knowledge by attending training and participate in seminars/workshops or other training venues to align with the promotion of lifelong learning and acquisition of future work skills in achieving high performance delivery. |
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OPERATIONAL BUDGET MANAGEMENT Strategise and manage departmental/unit operations within allocated approved budget through continuous monitoring of actual expenditure against budget and undertake appropriate control measures to ensure operations are conducted effectively and efficiently to support business goals.
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STAKEHOLDER MANAGEMENT Foster and sustain effective working relationships and rapport with the internal stakeholders and relevant government authorities, business and management institutions, national and key industry players and service providers to keep abreast with latest development to capture new business opportunities.
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LEADERSHIP AND CAPABILITY DEVELOPMENT (VP & ABOVE) Drive the development of a competent working team that will enhance and sustain staff capabilities in achieving high performance delivery to ensure internalisation of the right leadership and capabilities in executing their jobs.
Foster the development of talents by providing guidance and avenue to potential employees for succession planning and recommend development needs as required to ensure grooming of talents in align to the best interest of the talent and PSMB’s vision and mission. |
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QUALIFICATION & RELEVANT EXPERIENCE |
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Educational Qualification
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Relevant Experience (skills & knowledge)
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