Executive, Training Verification

JOB PURPOSE & OVERVIEW

To ensure the effective verification and compliance of training grants by conducting detailed inspections, maintaining accurate documentation, and managing records and databases, thereby supporting program integrity and adherence to HRD Corp guidelines.

KEY ACCOUNTABILITIES

1.

Training Verifications and Inspections

Conduct training verifications and inspections by reviewing all or selected approved training grants from both levy and non-levy schemes, using physical, online, or email methods to ensure compliance with HRD Corp guidelines.

Capture and compile inspection data by gathering all relevant information during verifications and systematically organising it into comprehensive reports, ensuring that the data is accurate and ready for quality assurance and approval.

2.

Inspection Reporting

Prepare comprehensive reports on inspection findings by organising and pre-reviewing all collected data to verify its accuracy, ensuring that the information is consistent and ready for submission.

Maintain an organised records management system by systematically filing all inspection findings and disciplinary documentation to enhance the transparency and accountability in the verification process.

3.

Database Management

Manage database entries for approved HRD Corp schemes by ensuring that all tools and renovations are recorded, purchased, installed, and utilised in compliance with HRD Corp guidelines, maintaining accurate and up-to-date records.

Update and verify records by regularly reviewing and managing the database to ensure compliance with HRD Corp guidelines, supporting effective tracking of approved schemes and adherence to operational procedures.

4.

Disciplinary Action and Compliance Enforcement

Monitor compliance by tracking employers’ and training providers’ training sessions during the monitoring period through systematic observation to identify and prevent non-compliance, thereby maintaining program integrity.

Monitor and implement disciplinary actions on identified compliance issues by evaluating inspection findings and coordinating with relevant stakeholders, ensuring that non-compliant activities are addressed promptly and effectively.

5.

Document and Record Management

Manage documentation and filing related to training verifications, inspections, and disciplinary actions by organising and maintaining records to ensure transparency and accountability in compliance processes.

Verify and update records by regularly reviewing and ensuring that all documentation is complete, accurate, and accessible for audits and quality assurance purposes.

GENERIC ACCOUNTABILITIES

6.

MINDSET, BEHAVIOUR AND CULTURE

Promote a positive mindset and behaviour, shaping a work culture that values personal integrity and drives high performance. Use practical tools and methods to emphasise ethics, customer focus, and commitment.

Foster personal growth and business excellence by embracing PSMB’s Core Values (P.I.L.L.A.R.S - Passion, Integrity, Leadership, Loyalty, Agility, Responsiveness). Ready to take on extra tasks as needed and willing to go above and beyond.

7.

CAPABILITY DEVELOPMENT

Drive self-development of talent, skills and knowledge by attending training and participate in seminars/workshops or other training venues to align with the promotion of lifelong learning and acquisition of future work skills in achieving high performance delivery.

8.

OPERATIONAL BUDGET MANAGEMENT

Strategise and manage departmental/unit operations within allocated approved budget through continuous monitoring of actual expenditure against budget and undertake appropriate control measures to ensure operations are conducted effectively and efficiently to support business goals.

9.

STAKEHOLDER MANAGEMENT

Foster and sustain effective working relationships and rapport with the internal stakeholders and relevant government authorities, business and management institutions, national and key industry players and service providers to keep abreast with latest development to capture new business opportunities.

10.

LEADERSHIP AND CAPABILITY DEVELOPMENT (VP & ABOVE)

Drive the development of a competent working team that will enhance and sustain staff capabilities in achieving high performance delivery to ensure internalisation of the right leadership and capabilities in executing their jobs.

Foster the development of talents by providing guidance and avenue to potential employees for succession planning and recommend development needs as required to ensure grooming of talents in align to the best interest of the talent and PSMB’s vision and mission.

QUALIFICATION & RELEVANT EXPERIENCE

Educational Qualification

• Bachelor’s Degree/ Professional Degree in Law/ Enforcement or any related fields.

Relevant Experience (skills & knowledge)

• 1 – 5 years of experience with with government entity or agency is an added advantage.

• Strong communication and interpersonal skills to effectively collaborate with stakeholders at all levels.