Executive, Accounts Payable

JOB PURPOSE & OVERVIEW

To ensure the smooth and compliant execution of accounts payable processes by managing timely payments, verifying vendor accounts, resolving discrepancies, and ensuring adherence to financial policies and procedures.

KEY ACCOUNTABILITIES

1.

Claim Document Verification

Verify the completeness of claim documents, ensuring they are correctly authorised and comply with company policies and procedures. Utilise expertise in financial regulations and compliance to ensure accuracy and integrity of claim submissions.

Ensure that all claim documents adhere to company policies and procedures, conducting thorough reviews to identify any discrepancies or inconsistencies. Provide guidance and support to stakeholders to ensure compliance with established guidelines.

2.

Supplier Invoice Processing

Process supplier invoices accurately, recording all claims in the accounting system while verifying the accuracy and authenticity of each invoice. Utilise financial expertise to identify discrepancies and ensure accurate recording of financial transactions.

Maintain updated financial records by accurately processing supplier invoices and recording all relevant information in the accounting system. Utilise organisational skills to organise and manage invoice records for easy retrieval and reference.

3.

Payment Voucher Processing

Process payment vouchers by matching them with supplier invoices and facilitating timely payments through online transfers. Ensure accuracy and completeness of payment vouchers to minimise errors and delays in payment processing.

Facilitate timely payments by efficiently processing payment vouchers and coordinating with relevant stakeholders to ensure prompt execution of payment transactions. Utilise time management skills to prioritise tasks and meet payment deadlines.

4.

Payment Voucher Management

Organise and maintain payment vouchers after payments have been made, ensuring proper documentation and easy retrieval for future reference and audit purposes. Utilise attention to detail to accurately categorise and store payment vouchers.

Prepare payment vouchers for audit purposes by ensuring they are properly documented and organised. Collaborate with audit teams to provide necessary documentation and support during audit processes.

5.

Budget Utilisation Reporting

Maintain and update the budget utilisation report with accurate and relevant information for management review and decision-making purposes. Utilise analytical skills to compile and analyse data to provide insights into utilisation trends.

Provide management with actionable insights and recommendations based on strategic utilisation reporting, supporting informed decision-making and resource allocation.

GENERIC ACCOUNTABILITIES

6.

MINDSET, BEHAVIOUR AND CULTURE

Promote a positive mindset and behaviour, shaping a work culture that values personal integrity and drives high performance. Use practical tools and methods to emphasise ethics, customer focus, and commitment.

Foster personal growth and business excellence by embracing PSMB’s Core Values (P.I.L.L.A.R.S - Passion, Integrity, Leadership, Loyalty, Agility, Responsiveness). Ready to take on extra tasks as needed and willing to go above and beyond.

7.

CAPABILITY DEVELOPMENT

Drive self-development of talent, skills and knowledge by attending training and participate in seminars/workshops or other training venues to align with the promotion of lifelong learning and acquisition of future work skills in achieving high performance delivery.

8.

OPERATIONAL BUDGET MANAGEMENT

Strategise and manage departmental/unit operations within allocated approved budget through continuous monitoring of actual expenditure against budget and undertake appropriate control measures to ensure operations are conducted effectively and efficiently to support business goals.

9.

STAKEHOLDER MANAGEMENT

Foster and sustain effective working relationships and rapport with the internal stakeholders and relevant government authorities, business and management institutions, national and key industry players and service providers to keep abreast with latest development to capture new business opportunities.

10.

LEADERSHIP AND CAPABILITY DEVELOPMENT (VP & ABOVE)

Drive the development of a competent working team that will enhance and sustain staff capabilities in achieving high performance delivery to ensure internalisation of the right leadership and capabilities in executing their jobs.

Foster the development of talents by providing guidance and avenue to potential employees for succession planning and recommend development needs as required to ensure grooming of talents in align to the best interest of the talent and PSMB’s vision and mission.

QUALIFICATION & RELEVANT EXPERIENCE

Educational Qualification

• Degree in Finance, Accounting, Business Administration, or related field.
• Professional accounting qualification as a Chartered Certified Accountant e.g. ACCA, CIMA, MIA, MICPA and ICAEW would be an added advantage.

Relevant Experience (skills & knowledge)

• 1 – 5 years of experience in accounts payable or related financial roles.
• Exposure in utilising financial internal system such as Oracle, SAP SF or related systems would be an added advantage.